PTSA

Contact us at mbarnett@dadeschools.netto volunteer!

 

• Donate to the PTSA! ---  Can't volunteer? We are a 501(c)3 organization and your contributions are tax deductible. Consider sponsoring a program or donating supplies for an event. We welcome your contributions, no matter the size.

• Visit https://killian.memberhub.com/store

 

 

- Work closely with the Principal, school administration, PTSA Board Members, and parents to organize and lead PTSA activities throughout the school year. 

- Plan and run the PTSA meetings and help communicate PTSA programs and activities that are being held at the school. 

- Review the bylaws every three years and submit them to Florida PTA and national PTA for approval.

- Work with the Treasurer to prepare a budget 

- Represent Miami Killian Senior PTSA at Killian events

 

- Assume the duties of the president in case of absence

- Assist the President in running the PTSA 

- Represent the PTSA at meetings, committees, and other activities. If the president is not able to attend, then the vice president should. 

RECORDING SECRETARY 

 

- Assist the president in preparing an agenda. 

- Record and retain minutes of meetings. Keep them brief and to the point. Do not record opinion and discussion. 

- Hold the Approved Copy of the local unit bylaws. 

- Keep a permanent file of all minutes, agendas, reports, and the charter 

 

- Send correspondence as requested by executive board 

- Maintain PTSA email account and monitor incoming email. 

- Keep file of all correspondence. 

- Notify executive committee members of board meetings and the Killian community of general meetings. 

TREASURER 

 

- Receive and disburse all monies of the PTSA

- Keep a proper and accurate account of all transactions. 

- Submit membership dues

- Be familiar with all references to dues and finance in the local and state bylaws and the National PTA President’s Quick Reference Guide (the president will have copies). 

- Prepare a budget with a budget committee (subject to local bylaws). Present the budget to executive board for consideration and at first general meeting of the year for approval by the PTSA membership. 

- Receive and deposit all money in the name of the association in the PTSA bank approved by the general membership. Make and keep a duplicate copy of deposits. 

- Prepare checks with two signatures required as required in bylaws and as on record with bank. 

- Require completed reimbursement request forms and/or invoices before making payment. 

- Check expenses are within budget limits. 

- Monitor use of funds under various budgeted accounts in order to stay on budget. Recommend changes to budget if necessary.

- Give a financial statement at all board and general meetings with a copy for the secretary signed by the treasurer. Financial statements include an updated budget vs. actual, Profit and Loss statement, and a list of transactions for the reporting period. 

- Submit treasurer’s records to the audit committee named by the executive committee for an audit. 

- Prepare and submit the required IRS tax forms by November 15th. 

 

- Work with executive board members to plan and implement any fundraising activities.

- Oversee the PTSA English Department Workbook and Book sales during the first month of school.  Communicate with English Department Chairs to plan a successful event.